9 Essential AI Prompts for CEOs and Their Assistants

Leveraging Large Language Models (LLMs) like ChatGPT, Claude, Gemini, and others can significantly streamline executive workflows. These prompts are designed to help CEOs and their assistants automate common tasks efficiently, saving valuable time while maintaining high quality.

Simply replace the {placeholder} text with your specific details to customize these prompts for your needs. While these prompt structures are designed to work well across most major LLMs, minor output variations may occur based on the specific model you're using.

Category 1: Communication & Messaging

1. Professional Email Composition

Use Case: Quickly drafting clear, effective emails for various stakeholders.

"Draft a {formal/informal/concise} email to {Recipient Name/Type, e.g., the Board, a key client, the sales team} regarding {specific purpose, e.g., Q3 performance update, project proposal approval, new policy announcement}. Ensure a professional tone, clear structure, concise language suitable for executive communication, and a compelling subject line like {'Subject Idea'}. Include key points: {Point 1, Point 2, Point 3}. Maintain a {desired tone, e.g., confident, collaborative, direct} approach."

2. Internal/External Announcement Draft

Use Case: Creating initial drafts for company updates, press releases, or significant announcements.

"Generate a draft announcement about {topic, e.g., new strategic partnership, leadership change, Q4 goals} suitable for {target audience, e.g., all employees, investors, specific department}. Adopt a {tone, e.g., positive, reassuring, formal} tone consistent with our company's voice. Highlight key information: {Detail 1, Detail 2} and include a call to action if needed: {desired action}. Ensure clarity and conciseness."

3. Key Message & Talking Points Outline

Use Case: Preparing for presentations, meetings, or interviews by outlining core messages.

"Outline key talking points for a presentation/meeting about {topic} for an audience of {audience type, e.g., potential investors, senior management}. Focus on delivering {main objective, e.g., securing funding, explaining strategic shift}. Structure the points logically, starting with a strong opening and ending with a clear summary or call to action. Include potential challenging questions and suggested brief responses on {potential challenge 1, challenge 2}."

Category 2: Strategy & Insights

4. Market Opportunity & Trend Summary

Use Case: Getting a quick overview of market dynamics for strategic planning.

"Provide an executive summary of current market trends, key competitors, and potential growth opportunities within the {specific industry or product category} industry, focusing on the {specific geographic region, e.g., North American, global} market. Highlight 2-3 actionable strategic insights relevant for a company with our profile: {brief company description/goal}."

5. Data Analysis Summary & Key Takeaways

Use Case: Understanding the implications of data without needing to perform deep analysis manually.

"Analyze the key findings from the following dataset summary: {paste brief data summary or describe key data points, e.g., sales figures show X, customer feedback highlights Y}. Extract the top 3-5 strategic implications or actionable takeaways relevant for executive decision-making. Present findings in clear bullet points or a concise paragraph."

Category 3: Management & Operations Support

6. Best Practices for Team/Project Management

Use Case: Sourcing established methods for improving team efficiency or project execution.

"Summarize best practices for effectively managing a {type of team, e.g., remote sales team, cross-functional project team} focused on achieving {specific goal, e.g., Q4 sales targets, new product launch}. Include key strategies for {area 1, e.g., communication, area 2, e.g., motivation, area 3, e.g., performance tracking} suitable for a {company size/culture, e.g., fast-paced startup, established enterprise} environment."

7. Simplifying Complex Concepts

Use Case: Explaining technical or intricate business concepts clearly to non-expert stakeholders or teams.

"Explain the core concept of {complex topic, e.g., blockchain supply chain integration, machine learning predictive maintenance, new financial regulation impact} in simple, clear terms suitable for {audience type, e.g., the marketing team, non-technical board members}. Use analogies or simple examples where possible and focus on the key implications or benefits for our business."

Category 4: Marketing & Sales Support

8. Product Value Proposition Refinement

Use Case: Articulating the core benefit of a product or service concisely for marketing or sales alignment.

"Refine the value proposition for {product/service name} targeting {specific customer segment}. Based on these key features/benefits: {Feature/Benefit 1, Feature/Benefit 2}, craft a compelling and concise description (approx. 50-100 words) highlighting the primary problem solved and the unique value delivered. Ensure the tone aligns with our brand voice: {describe brand voice, e.g., innovative, reliable, premium}."

9. Content/Script Outline for Key Messages

Use Case: Creating structured outlines for marketing videos, presentations, or articles focused on specific messages.

"Create a structured outline for a {content type, e.g., short LinkedIn video script, presentation section, blog post} about {topic}. Include a strong hook, 2-3 key supporting points with brief elaboration ideas, and a clear call to action ({desired CTA}). The target audience is {audience type} and the tone should be {desired tone, e.g., informative, inspiring, urgent}."

Implementing These Prompts in Your Workflow

These prompts provide a starting point for leveraging AI to handle routine tasks, freeing up valuable executive and assistant time for higher-level strategic work. Here are some tips for getting the most out of them:

Customize for your context: Adapt the placeholders to reflect your specific industry, company culture, and communication style.
Start with a clear goal: Know exactly what you want the AI to help you with before crafting your prompt.
Iterate as needed: If the first response isn't quite right, refine your prompt with more specific instructions.
Always review the output: While these AI tools are powerful, they're not perfect. Always review and refine the AI's output to ensure accuracy, tone, and alignment with your specific context and brand voice.

By incorporating these AI prompts into your daily workflow, you can significantly reduce the time spent on routine communications and analysis, allowing you to focus on the strategic decisions that truly require your expertise and attention.

Need help implementing a more comprehensive AI strategy for your executive team? Book a strategy call to discuss how we can help you leverage AI for maximum efficiency and impact.